Optimizing Your MS Outlook: Using Outlook to Manage Your Time

In this popular program on “getting the most from your Outlook” for MS Outlook Users, Randy Dean, author of the recent Amazon e-mail bestseller, Taming the E-mail Beast, shows how to expand your capabilities with the market-leading Microsoft Outlook e-mail and professional organization software.  

Randy delves into Outlook-specific strategies for many of the most common areas of productivity loss (and possible gain!) afflicting many busy professionals today: managing multiple projects & tasks; maintaining “traction” when dealing with tasks and interruptions; clearing the clutter in your mind for better focus; keeping staff on task; tracking “who owes you what” and getting that information on time; and better managing your calendar and contacts for better time and relationship management.  

His goal is to help stressed out performers learn several new and immediately useful Outlook strategies for finding a few minutes on e-mails, tasks, activities, and actions you are already doing, leading to at least an extra hour of productivity every day. Get more from all five of the key Outlook functions: Calendar, Contacts, Tasks, E-mail, and Notes; for greater productivity, sanity, efficiency, and work-life balance. 

Learning points: 

•A basic understanding of key “bigger picture” time management principles – including your current active projects and life roles – and how they can be integrated into your MS Outlook software  

•Fully integrating your MS Outlook software into your time, project, people, and e-mail/info management systems, and getting the most usability and functionality out of your software, including: 

•Setting up your “Tasks” function for prioritized project/client action 

•Strategically managing your Calendar to increase personal and professional effectiveness 

•Using creative tracking methods to make interpersonal communications more efficient and effective 

•Integrating your Outlook software into your broader office/personal organization system 

•Utilizing the “Notes” function (and the related OneNote app) to help “clear your mind” by creating several highly useful lists for organizing the random clutter in your mind 

•How to set up Outlook “reminders” in e-mails, tasks, and calendar items that prompt you to take appropriate task actions at the right times 

•Enhancing the information saved in your “Contacts” list for better relationships & communication 

•Using “start of day”, “during the day”, weekly, and annual rituals to get your projects and people up front through more effective use of your calendar and task list, and put e-mail in its “proper place”  

Speakers

Sarah Gold, Esq., Gold Law Firm, Albany, NY

Randy Dean, MBA, The E-mail Sanity Expert ®